Student Privacy Rights

 

Policy Number

STSV_0029

Policy Statement 

GCCC employees have the legal obligation under the Family Educational Rights and Privacy Act of 1974 to protect the privacy of students. 

Procedure:

Privacy Act

The Family Educational Rights and Privacy Act of 1974, legal obligation to protect the privacy of our students.

ONLY  the following information can be shared with those outside the college:  

• Name
• Address
• Telephone Listing
• Electronic Mail Address (E-mail)
• Date and place of birth
• Major field of study
• Classification
• Participation in officially recognized activities
• Sports--weight and height of athletic team members
• Dates of attendance
• Degrees or certificates
• Awards received
• Most recent previous educational institution attended
• Photograph

This list does NOT include copies of transcripts, social security numbers, or information on class schedules.    If you pull up the student information on your computer screen and there are items highlighted, that student has invoked the Privacy Act and NO information is to be released to a third party.  Absolutely none!

PROTECT YOUR PRIVILEGE AND OUR STUDENTS’ PRIVACY--

IF IT’S NOT ON THE LIST,

DON’T GIVE IT OUT!!!

Contacts:

Registrar

Related Form:

Privacy Release Form

Policy History:

July 2, 2026: Revised to include policy number

December 19, 2025: Revised for accessibility and formatting.

July 1, 2016: Approved

January 1, 2011: Version 1