Documents and Records

 

Policy Number:

OPER_0030

Policy Statement:

College documents and records are kept or stored in several ways; paper documents are housed in files and storage boxes or are scanned into the GCCC computer system, portable storage devices or hard drives.  Security codes are used to access most information housed in computer systems.

Procedures:

Records should be retained and properly safeguarded according to their intended use.  Refer to the Record Retention Policy for information regarding the disposal of records. 

Contacts:

Vice President for Administrative Services

Policy History:

June 29, 2026: Revised to include policy number

August 5, 2025: Revised for accessibility format

March 1, 2018: Reviewed

March 1, 2007: Reviewed

January 1, 2003: Approved